Privacy Policy

Last updated: 29/12/2025

Vitruvian Fitness is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, and protect your information in line with the UK General Data Protection Regulation (UK GDPR).

1. Who We Are

Vitruvian Fitness
Plympton, Plymouth, United Kingdom

For the purposes of data protection law, Vitruvian Fitness is the “data controller”.

2. What Data We Collect

We may collect and store the following information:

  • Name, email address, phone number

  • Health and fitness information provided during consultations or assessments

  • Training data, progress metrics, and session notes

  • Nutrition information (where applicable)

  • Payment and billing information

  • Website usage data (via cookies and analytics tools)

Health-related information is treated as special category data and handled with additional care.

3. How We Use Your Data

Your data is used to:

  • Provide personal training and coaching services

  • Design and adapt training and nutrition programmes

  • Track progress and support accountability

  • Communicate with you regarding your training

  • Manage bookings, payments, and memberships

  • Meet legal and insurance requirements

We only collect data that is necessary for coaching and business operations.

4. Lawful Basis for Processing

We process your data under the following lawful bases:

  • Contractual necessity (to provide coaching services)

  • Legitimate interest (running and improving our services)

  • Consent (for health data and marketing communication)

  • Legal obligation (insurance, accounting, or regulatory purposes)

5. Data Storage & Security

Your information is:

  • Stored securely using password-protected systems

  • Managed through coaching and booking software

  • Accessed only by Vitruvian Fitness

We take reasonable steps to protect your data from unauthorised access, loss, or misuse.

6. Third-Party Services

We may use trusted third-party services for:

  • Booking and scheduling

  • Training and nutrition tracking apps

  • Payment processing

  • Website analytics

These providers only receive data necessary to perform their function and are GDPR-compliant.

7. How Long We Keep Your Data

We retain personal data only for as long as necessary to:

  • Provide services

  • Meet legal or insurance obligations

You may request deletion of your data at any time, subject to legal requirements.

8. Your Rights

You have the right to:

  • Access your personal data

  • Request correction or deletion

  • Restrict or object to processing

  • Withdraw consent at any time

  • Lodge a complaint with the Information Commissioner’s Office (ICO)

9. Cookies

This website uses cookies to improve user experience and analyse traffic. You can manage cookie preferences via your browser settings.

10. Contact

If you have any questions about this policy or your data, please contact:

Vitruvian Fitness